Position Summary

We are looking for an organized, dependable Administrative Assistant to support our team and keep daily operations running smoothly. You will be a first point of contact for visitors, clients and vendors, and you will handle the administrative work that keeps our office on track.

Responsibilities

• Answer phones, respond to emails and greet visitors in a professional, friendly way
• Handle inquiries and route them to the right person
• Prepare, organize and maintain documents, records and files
• Schedule appointments and meetings and manage calendars
• Enter and update data in company systems and spreadsheets
• Assist with invoicing, expense tracking and basic bookkeeping tasks
• Prepare reports, correspondence and other documents as needed
• Order office supplies and keep the office organized
• Support the team with special projects

Qualifications

• High school diploma or equivalent; some college is a plus
• 2 years of administrative or office experience
• Strong written and verbal communication skills
• Excellent organization and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office or Google Workspace
• Professional, courteous approach to customer service